For the purposes of the General Data
Protection Regulation (GDPR) and UK data protection laws, the Data Controller is Karen
Chugg. This privacy policy sets out the
way we hold and process your personal data and we have created this policy to ensure that you are fully aware of how we use and store your data in our business.
How we gather your information:
We will collect your personal data at your
request by email, phone or by post. This information is generally provided by
yourself for accounting and taxation purposes.
Information that we will hold on record:
telephone numbers, address, email address, personal
details
emails and correspondence sent and received
by this office
financial information including bank
account details
personal details of your employees
where applicable for payroll purposes
Why do we hold your information on record?
We hold this information at your request
in order to prepare for you, accounts, tax returns, VAT returns, payroll and
bookkeeping records.
We will never sell your personal data.
We will never share your personal data with another party, other than HMRC or a
firm of accountants who are engaged by you.
We will not share information with them until you authorise us to do so.
We do NOT send out marketing emails. We will only ever contact you when it is vital to do so.
How long do we keep your information?
By HMRC regulations, accounting records
must be retained for 5 years after the date of the tax return, so Accounts for 05.04.12,
filed by 31.01.18 can be disposed of on 01.02.18.
Your rights over your data:
Under certain circumstances, by law you
have the right to:
• Request access to your personal data
• Request correction of the personal
data that we hold about you.
• Request erasure of your personal
data.
• Request the transfer of your personal
data to yourself or a third party
Our contact details:
If you do have any queries about this
privacy policy, please contact us:
• by telephone: 01769 581310 or 07763
868382
• by email: karen@phoenixbookkeeping.co.uk
Further information on data rights
can be found on the ICO website:
www.ico.org.uk